The IPP Collector provides search and filtering tools to limit the list view of the orders, invoices or payment records.
The quick search data entry box on the top left hand side of the IPP Collector page is a wild-card search tool that enables you to find the type of document represented by the page you are on. It searches for orders on the order pages, and invoices on the invoice pages. On the Home page it will search through all document types.
Quick search does not require you to enter the full name or number to return results. It matches on the data entered, and returns all records which have the document number starting with the data entered.
The percent (%) sign can be used as a wild card when you search for invoices, payments or purchase orders.
Click on the Advanced Search link to open the Advanced Search page. The search filters supported on this page are more comprehensive. They include:
Document Types: PO, Blanket PO, Payment ACH Trace, Advanced Shipment Notice, Invoice (includes Credit Memos)
Document Number Range
Agency Name
Date Ranges, includes selections: ALL, Issue Date or Date Due
Document Status: includes selections: All, Draft, Pending Submission, Pending Approval, Approved to Pay, Scheduled to Pay, Paid, In Exception, Rejected, Voided, CCR Expired, and Paid Returned.
Dollar Amounts
On all Order, Invoice and Payment list pages, there is an Add Filter button that allows you to filter the current display of data. Filtering the data request may reduce or expand the number of result records that display.
For Example:
To search for an invoice to Agency X and determine if it was paid within the last two months, do the following:
Click the Invoices tab.
Select Paid from the left hand side status bar.
A list of paid invoices from all IPP agencies for the last three years will display.
Click Add Filters.
The Invoice Filters page appears.
Enter Agency X into the Buyer field.
This field is not case sensitive.
Click the arrow to the right of the Due Date field and select Since Last Month.
Click OK.
A list of invoices that fit the criteria will display.