Agencies use Blanket Purchase Order (BPO) for long-term purchasing agreements between agencies and their vendors, where the agency does not have to create individual POs for each shipment. Agencies procure goods and/or services during a specified time period and the vendor creates invoices within the BPO’s service start and end dates or within a pre-determined grace period.
Unless otherwise stated, the information in this chapter applies to both POs and BPOs.
Note: If an agency does not issue Blanket POs, the functionality associated with BPOs is not visible in the Collector module for that agency.
As part of the BPO upload process, IPP validates and places the BPO into the appropriate status. BPOs passing validation go into an Open status, which makes them available to vendors for review and invoice submission.
BPOs within your company’s Collector module can be in one of following statuses.
|
Status |
Description |
|
Open |
Vendors can create invoices against BPOs in an Open state, unless they have been put on Hold by the agency. |
|
Closed |
The BPO is fulfilled or the BPO’s service end date or grace period has been met. Vendors cannot submit invoices against a closed BPO. |
|
Exception |
An open BPO can go into exception. This happens when an agency uploads a modification that fails validation. Vendors cannot submit invoices against a BPO in exception. When the agency fixes the BPO, IPP places it back into an Open status and you can now submit an invoice against it. |