Related Procedures
IPP assigns notifications to you depending on the role you have been assigned and the role permissions you require. IPP sends notifications to the email address associated with your user ID. IPP does not send notifications to multiple emails or a group email address box.
The Collector Administrator can assign additional notifications or delete the notification you receive. In addition, both you and the Collector Administrator can set the schedule for when you receive a notification.
|
Notification |
Description |
Notification Contents |
|---|---|---|
|
eFile Upload |
This notification is sent to subscribed Collector users when a Collector user uploads eFile invoices. |
Lists the files IPP has processed or attempted to process, including the name, upload date, status, exceptions, errors, total number of invoices, and the total monetary amount. |
|
Invoice Scheduled to Pay |
This notification is sent to subscribed Collector users when invoices/credit memos are set to Scheduled to Pay status by the agency. |
Lists the invoice number, PO number, agency name, invoice date, scheduled pay date, payment terms, and amount. |
|
Invoice Exception |
This notification is sent to subscribed Collector users when an invoice/credit memo is placed in exception status upon submission. |
Lists the vendor, invoice/credit memo number, PO/BPO number, invoice date, due date, status, and monetary amount. |
|
Invoice Reject/Denied |
This notification is generated to subscribed Collector users when the agency rejects an invoice/credit memo or an agency denies an invoice/credit memo. Vendors cannot resubmit a denied invoice/credit memo. Note: If you unsubscribe a Collector user from this notification, IPP displays a warning message: Unsubscribing a Collector user from the Invoice Reject/Denied Notification stops any and all notifications of a rejected/denied invoice. If rejected/denied invoices are not addressed, it could result in unpaid invoices. |
Lists the invoice/credit memo number, PO/BPO number, agency name, invoice date, invoice status, terms, and amount. |
|
New PO/Change Order |
This notification is sent to subscribed Collector users when an agency uploads a new or modified PO/BPO. |
Lists the buyer name, PO/BPO number, issue date, Vendor ID, terms, and monetary amount. |
|
PO Hold/Release |
This notification is sent to subscribed Collector users when an agency places a PO/BPO on hold. IPP generates the notification again if the agency removes the hold. |
Lists the name of the agency, PO#, issue date, amount of the PO, and the current status: Put on Hold or Released from Hold |
|
Settlement Notification Only |
This notification is sent to subscribed Collector users when IPP receives payment information for an account. See Settlement Report. Note: Do not subscribe a Collector user to both types of settlement notifications. |
This notification does not contain any payment details. |
|
Settlement Report |
This notification is sent to subscribed Collector users when IPP receives payment information for an account from the Treasury. See Settlement Notification Only. |
Summarizes the number of payments received, total amount of payments, payee name, tax identification number, payment type reference #, payer name, and invoice number. |