Creating Dollar Only Invoices

Agencies can create Dollar Only POs to purchase services, where quantity and unit price are not applicable. This type of order lists the total price of the line item, but no quantity or unit price. The unit of measure is specific to a dollar only service.

To create an invoice:

1. Click the Orders tab.
2. From the left sidebar, click Open POs. Alternatively, use Quick Search or Advanced Search to locate a Dollar Only order.
3. Click Create Invoice on the purchase order to open a new invoice page. When IPP converts the PO to an invoice, IPP displays the Unit Price as $1.00. The QTY is equal to the Extended Price.
4. Select the line item(s) you want to invoice.
5. To invoice the line item for a different quantity than shown, enter a value in the QTY field. IPP updates the Extended Price field by multiplying the Unit Price ($1.00) by the quantity entered. The quantity cannot be greater than the Total Price for the Dollar Only line on the PO. The quantity entered must not exceed two decimal points.
6. Click Submit.

Dollar Only Non-PO Invoices/Credit Memos

You can submit Dollar Only Non-PO Invoices/Credit Memos.

To create a non-PO invoice:

1. From the Orders tab or Invoices tab, click the Create Invoice button to advance to the Create Invoice form.
2. Do the following:

• • Select From a Blank Form from the drop-down list.
  • Select Payer Name (agency) from the drop-down list.
  • Agency Name defaults.
  • Select the Remit to Account (vendor) account where payment is to be made.
  • Select an Invoice Template (generally, a non-PO presentation).
  • Select the Bill to Address.
  • Optionally, select enter a Ship to Address.

3. Click OK. The New Invoice page appears.
4. Complete the invoice by doing the following:

• • Required. Enter an Invoice Number in the field.
  • Select a Payment Term.
  • Select an INV Line # and enter a description of the item.
  • Required. Enter the Unit Price for the service as 1.00.
  • Select the dollar only U.O.M. (unit of measure).
  • If the QTY field enter the total value of the service. IPP updates the Extended Price field by multiplying the value in the QTY field by 1.00. The quantity entered must not exceed two decimal points.

  • Enter comments in the Comments box.

6. Click Submit.