From the Payments tab, you can view summary lists of settled payment data, and optionally drill down to payment details and related documents (where available). You can also access payments using the search and related document features in various parts of the system.
The Payments Summary page displays a list of payments whenever you select the Payments tab or view payments by status (All, Settled, Reduced, or Returned). IPP also displays the same set of data for any payment search results.
By default, IPP lists all payments by Issue Date in descending order, showing the most recent transactions first. The number of days displayed defaults to 90 days, but you can change this value in your Preferences. You can further filter the list by using the Add Filters option located in the upper right, and you can sort the list by clicking any linked column header. You can then toggle the sort order by clicking the ascending or descending indicator for the sorted column. You can drill down to view payment details using the View button or clicking the linked Payment Type Reference Number.
The information in the following table describes the Payments - All page.
|
Field Name |
Description |
|---|---|
|
TIN |
IPP displays the Taxpayer Identification Number or IPP-assigned ID. IPP creates IDs for vendors who do not have a TIN (e.g. foreign vendors), and these are distinguished from TINs by an “i” as the ninth character. For security purposes, IPP masks this value and displays only the last four digits. |
|
Payee Name |
IPP displays the exact Payee Name from the remittance. This value may vary if your organization has multiple branches or sub-units. |
|
Payment Type |
The type of payment that was made: ACH, check, or wire transfer. |
|
Payment Reference # link |
IPP displays the Reference Number for the payment, based on the payment type. This is the ACH Trace Number, Check Number, or Wire Number. Clicking the link displays the payment details (as does the View button in the last column). |
|
Invoice # |
IPP displays the Invoice Number (or Credit Memo Number), if applicable for the payment. For IPP invoices, clicking the link displays the invoice. |
|
PO #/Blanket PO # |
IPP displays the PO number associated to the invoice. For IPP invoices associated with an IPP PO, clicking the link displays the PO; if the PO is not known to IPP, this field displays "No IPP PO". If there is no PO associated with the invoice, this field is blank. |
|
Agency |
IPP displays the name of the agency making the payment. Clicking the link displays agency directory information, including contact details. |
|
Payer Name |
IPP displays the full Payer Name associated with the ALC who made the payment. |
|
Amount |
IPP displays the payment amount remitted. For Reduced payments, this field displays the reduced (net) amount. |
|
Issue Date |
IPP displays the date the payment processed by the US Treasury. |
|
Status |
IPP displays one of the following status values for payments: Settled Full - Payment was made in full Settled Reduced - Payment was made but the net amount was reduced by the Treasury to fulfill another government obligation Returned - Payment was returned by your financial institution, often due to incorrect account or routing data on file |