Blanket Purchase Order Detail Page

The Open Blanket PO Summary page lists all open BPOs filtered by your view permissions and your associated ALCs and Group assignment.

The fields on the Blanket Purchase Order detail page display data supplied by the agency (Disburser) in the PO Upload file.

To view the blanket purchase order detail page:

From the Blanket POs tab, click Open Blanket POs.
From Browse Suppliers, click a letter to refine your search, and Change Date Range as needed. IPP displays a list of BPOs.
IPP retains your search criteria for the duration of the session.
Click the link in the Blanket PO # column to open the blanket purchase order. IPP displays the Blanket PO details.

Field Name	Description
BPO number and revision number	Number identifying the BPO and the most recent version.
Hold Flag	"H" next to the BPO number indicates the agency has placed a HOLD on the BPO
Issuing Office	Office address of the agency that issued the BPO
ALC #	Agency Location Code (ALC) associated with the BPO
Bill To	Billing name and address of the agency
Supplier	Name and address of the vendor. If the vendor is an AOC (assignment of claims) vendor, click the link to access the AOC information
Custom Fields	Up to six Header Custom Field labels, if configured and named by the Disburser Administrator, contain values from the PO upload. Custom fields appear above the Business Unit, Cost Center, and Department ID information.
Business Unit Cost Center Department ID	Business Unit, Cost Center, and Department ID codes, if supplied
Right side of BPO Detail page
PO Date	Date the agency approved or issued the PO. This date is not the same as the Creation Date, which represents the date when the PO was created in the agency ERP system.
Order Number	Number assigned to the PO by the agency
Contract No	Contract number associated with the purchase order
Subject to	Terms and conditions of the contract
Buyer Contact, Phone, Email	Name of the buyer at the agency, phone number, and email address.
Contracting Officer (CO) Phone Email	Name of the agency's contracting officer, phone number, and email address.
CO Representative Phone Email	Name of the agency's contracting officer representative, along phone number and email address
Appropriations Data	Number of the appropriation law associated with the PO
FOB (Freight on Board) Point	PO FOB terms
Place of Inspection	Inspection site for goods
Acceptance	Place of acceptance of goods or services
Deliver on or before	If Multiple Due Date flag is set to Y in the PO upload file, IPP displays "See Individual Items". (Due date appears in the Schedule Details for each entry). If Multiple Due Date flag is set to N in the PO upload file, IPP displays a single Due Date, which applies to all Schedule entries.
Payment Terms	Order's payment terms, established by the agency, such as Net 30 days
PO Freight Limit	Maximum allowable cost for freight.
Total Amount	Total value of the PO and if applicable, the amount remaining to be invoiced
Currency	Currency of the BPO. The currency must be the same across all BPO lines
ERP Blanket PO Details
Blanket PO	Number identifying the BPO
Blanket PO Amount	Total monetary value of Blanket PO
Currency Code	Currency of the BPO. The currency must be the same across all BPO lines
Grace Period	Number of days during which invoicing can occur outside the Service Start and End dates.
Issue Date	Date PO was Created in agency ERP
ERP Remaining Amount	Monetary amount remaining in Blanket PO after subtracting order amount.
Service Start Date	Date the BPO begins to cover the delivery of goods/services and the invoicing of them
Service Expiration Date	Date the Blanket PO completes covering the delivery of goods/services and the invoicing of them
Expiration Date With Grace Period	Service Expiration Date plus number of days in Grace Period
BPO Line Items
Line No	Line number of the item.
Revision #	Revision number of the line item
Item Code	Item ID assigned in Agency purchasing system
Description	Description of the item. When the invoice is created from this PO, this is the default value. The Disburser Administration can prevent the vendor from changing it, using the Invoice Edit Rules feature.
CLIN	Contract Line Item Number A CLIN captures information about the procurement item(s) or service(s) in the contract
Subline	A subline number of the item supplied by the agency. A subline number identifies a PO line item as being a deliverable subline item.
Quantity	Number of allowable items to order (and remaining quantity, if applicable) Note: If this is a “Dollar Only” PO, displays no value regardless of entry in the PO file.
Unit Price	Price associated with each line item Note: If this is a “Dollar Only” BPO, displays no value regardless of entry in the PO file.
Unit of Measure (Type)	Unit of measure (UOM) of the line item, such as "each" or "hours". In parenthesis, displays unit of measure type, G (goods) or (S) services.
Extended Price	Monetary total (Quantity x Unit Price) of the items (and remaining amount, if applicable) Note: The line item shows either the unit price from the schedule level, if they are all the same, or a “*” indicating that you must view the schedule if any are different.
Schedules	Click the link to access the schedules associated with each BPO line
Sub-total	Sum of all lines (and remaining amount, if displayed)
Total Freight	Cost of the freight
Total Misc.	The total allowed Miscellaneous charges included in the PO presentation from the agency’s ERP
Total Taxes	Total tax amount on the purchase order
Grand Total	Sum of all totals (and remaining amount, if applicable)
Comments	Any comments entered upon upload of the BPO
Void/Closed Comments	If PO is in a void, closed or reopened from a closed status, IPP displays the last comments entered by Disburser user