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To add a single vendor to their XMVL list, agencies can use the New Vendor feature on the XMVL Directory page. To use this functionality you must have the Directory Management permission assigned to one of your roles. Additionally, your Disburser Administrator must select the “Enable New Vendor function in Disburser XMVL Directory” under Forms & Rules > XMVL Configuration.
The New XMVL Entry page requires the following information:
To add a new vendor:
Vendor Name (Required) - Type the vendor ID, up to 100 alphanumeric characters. Do not use an apostrophe in the vendor name.
Vendor ID (Required) - Type the ERP ID for the vendor, up to 76 alphanumeric characters.
Alias Name - Type an alias for the vendor, up to 100 alphanumeric characters
TIN/IPP ID (Required) - If the vendor is private. Type the Federal Tax ID or IPP ID in the TIN/IPP ID field. (TIN is 9 digits numeric for US companies, or IPP ID is 8 digits numeric plus “i” for non-US companies that do not have a Federal Tax ID. For example, IPP ID = 12345678i.)
TIN Type - Select the source of the TIN: Unknown (default), Employer Identification Number (EIN), or Social Security Number. Applies to TINs only.
Set ID - Type the ERP set ID (up to 16 alphanumeric characters), if your agency uses multiple purchasing groups and used Set ID.
Supplier Category - If the vendor is a freight supplier, select Carrier.
Transportation Mode - If the vendor is a freight supplier, select the type of transportation, such as Air or Rail.
Site Name (Required) - Type the name of the vendor site, up to 100 alphanumeric characters. If your Agency uses Site ID, type a composite of vendor name and site ID.
Site ID (Required) - Type the site ID associated with the vendor’s address or bank account data, up to 76 alphanumeric characters.
UEI - Type the UEI (Unique Entity Identifier) associated with the vendor.
DUNS - Type the 9 digit numeric identifier issued by Dun and Bradstreet used to track locations for businesses and other entities.. +4 – Type the 4 digit alphanumeric extension to the Dun and Bradstreet number (DUNS+4), if available. Note: If UEI is provided, and there is a 4-digit extension, it is referred to as the EFT Indicator.
If not supplied, displays “Not Available”.
Address 1 (Required) - Type the vendor’s street address, up to 35 alphanumeric characters.
Address 2 - Type the vendor’s street address 2, up to 35 alphanumeric characters.
City (Required) - Type the vendor’s city, up to 100 alphanumeric characters.
State (Required), foreign provinces or states - Select the vendor’s state or province.
ZIP/Postal Code (Required) - Type the vendor’s zip code. Permitted formats are 5 integers, 9 integers, or 5 integers-4 integers.
Country (Required), foreign countries listed in alphabetical order, except the United States is the default.
Telephone - Type the vendor’s telephone. Permitted formats are: 1234567890, 123 456-7890, 123-456-7890
Fax - Type the vendor’s fax number. Permitted formats are: 1234567890, 123 456-7890, 123-456-7890
Standard Terms Code - Select the vendor’s payment terms, such as Net 30 days.
Vendor Type - Select the default of Company.
Vendor Scope - Select Public or Private. - Select Public, or if Private, discuss with your Agency Implementation Team Lead.
Site Group ID - Type the Group ID
Bank Name (Required) - Type where the payment is to be deposited.
Routing #(Required - Type routing number for the vendor's bank.
Account #(Required) - Type the account number for the vendor's bank.
Account Type - Savings or Checking (Required).
Contact Name (Required) - Type the name of a contact person at the vendor site
Email Address (Required) - Type the contact's email address
Title - Type contact's title