Adding and Deleting PO Attachments

You can add multiple attachments to a purchase order as long as your agency allows PO attachments and your Disburser Administrator assigns the Purchase Order – Add/Delete Attachment to one of your roles. The Disburser Administrator also configures the file type and number of allowable attachments. The attachments can include specifications for the items on the PO that you want the vendor to apply, contract information, or other information related to the Purchase Order.

IPP allows attachments up to approximately 10 MBs per attachment.

Field Name	Description
Attachments List
File Name	Displays the name of the file. The file is a link and you can open the attachment to view it.
Nickname	Displays the file nickname, if used.
Size (k)	Displays the size of the file.
Type	Displays the file type, i.e., .doc.
Uploaded By	Displays the name of the user that uploaded the file.
Date	Displays the date the attachment was uploaded.

To add a PO attachment:

From the Purchasing tab, click the Purchase Orders sub-tab.
Search for the PO you want to use.
From the open PO Summary page, click the PO # you want to open.
From the PO Summary tab, click Attachments to open the Select New Attachments page.
Click Browse to search for the file that you want to attach to the PO. Note: Attachment names should not contain spaces. Please re-name any attachments that contain spaces in the name before uploading.
Select the file.
Optionally, type a name for the file in the Nickname/Alias text box.
Click Attach.
Click the Go to PO number link to return to the PO Details page.

To delete a PO attachment:

From the Purchasing tab, click the Purchase Orders sub-tab.
Search for the PO you want to use.
From the open PO Summary page, click the PO # you want to open.
From the PO Summary tab, click Attachments to open the Select New Attachments page.
Locate the attachment to delete and click Delete under the Actions column. IPP deletes the file.
Click the Go to PO number link to return to the PO Details page.

The attachment name remains in the list of PO attachments, but the Actions column shows the value “Deleted”. You cannot view the deleted attachment.