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The Collector module provides critical information about the transaction activity that vendors conduct with their agencies. The Collector module provides two types of reports:
The Aging Detail report displays unpaid invoices, their Due Dates, Days Overdue, Total Overdue amount and where they fall in terms of aging. The invoices displayed on this report are in one of the following states.
• Pending Approval
• Approved to Pay
• Scheduled to Pay
• Paid Returned
• SAM Expired
When an invoice is paid, the invoice no longer displays on the report.
Prior to contacting the agency for collection, review the invoices and their statues to gain a full understanding of the current invoice status. For example, if the status is SAM Expired, the agency cannot pay the invoice until your company re-registers with SAM.
Note: The Treasury’s Prompt Pay rule, which ensures valid and proper invoices are paid on time, can affect the payment’s due date and may not match the invoice’s original due date. When in doubt, contact the agency for the electronic receipt (eReceipt) date.
The Overdue Invoices report displays unpaid invoices, the Days Overdue, Overdue amount and Invoice Status. It is similar to the Aging Detail report, but does not show the Due Date and most of the aging information.
The invoices displayed on this report can be in one of the following states:
• Pending Approval
• Approved to Pay
• Scheduled to Pay
• Paid Returned
• SAM Expired
When an invoice is paid, the invoice no longer displays on the report.