Invoices Approved to Pay

The invoices displayed on this page are those that were approved through Workflow and posted to the agency's ERP system.

Note: The length of time for the display of invoices can be set by the Administrator from 15 days up to 120 days in the Collector Preferences link, Display Preferences.

IPP retains invoices and related documents for seven years in compliance with the Federal Records Act. Collector users can view all invoices that are within the seven-year timeframe, after which the invoices are purged. If a Disburser user requests an extension of the purge date, the Collector users can then view those invoices that are extended past the purge date.

To access the Approved to Pay Invoices page, from the Invoice Status sidebar, click the Approved to Pay link.

To view the Invoice tab, Invoice Status bar, or create invoices from a PO, the Collector user must have Create/Edit Invoices permission added to the Create/Edit Invoices role. See the Collector Administrator if you do not have these permissions.

Search

To display all open invoices, enter a portion of the invoice number with a wildcard (%) in the Quick Search field to access all or click Advanced Search to limit the search to data entered in the Advanced Search page.

Invoice Status

Click Approved to Pay link to advance to the Invoices Approved to Pay for last 30 days page.

Invoices Approved to Pay

The following table explains the Invoices Approved to Pay.

Field Name	Description
Invoice #	Displays a list of invoice numbers. From the open invoice in Approved to Pay status, the Collector can: Print the invoice Add Attachments View Related Documents View History - displays the history of the invoice
PO#/Blanket PO #	Displays a list of the POs or Blanket PO numbers. Click to display the PO or Blanket PO. The following buttons are shown on the Open PO: Create Invoice - click to open a New Invoice page Create Credit Memo - click to open a New Credit Memo page Print - click to print the Blanket PO Related Documents History
Agency	Displays the Agency name. Click the link to advance to the Agency Information form.
Amount	Displays the total amount of the invoice.
Invoice Date	Displays the date the invoice was created.
View button	Click to view the invoice.

Add Filters

The Add Filters button displays the Invoice Filter dialog that limits the amount of open invoices that display.

The search criteria and search results are retained for the duration of the user's session.