Related Topics
Agencies upload Purchase Orders (POs) and Blanket Purchase Orders (BPOs) to their IPP Disburser module. When agencies do this, open POs for your company become available in the Collector module for invoicing.
For those agencies that use contract line information and upload the information in their POs, the invoice displays CLIN (Contract Line Item Number) and SLIN (Sub Line Item Numbers) on the invoice detail page.
The agency can configure custom fields at the header or line level or both. The agency can upload information into the custom fields. The agency can configure these fields to be read only or editable. If the fields are read only and blank, the fields are not editable. If a red asterisk displays on a slightly indented blank field, that field requires input by the Collector user.
Permissions and Notifications
To access the Invoices tab, you must have one of the following permissions. The Collector Administrator grants permissions based your role in on Collector user’s company.
View Invoices and Purchase Orders/Blanket Purchase Orders Permission
Create/Edit Invoices Permission
IPP provides the following invoice notifications.
Invoice Exception Notification
Invoice Reject/Denied Notification
Invoice Scheduled to Pay
eFile Upload Notification
For additional information on these notifications, refer to the topic How to Set the Notification Schedule on page 18.
Agencies use Blanket Purchase Order (BPO) for long-term purchasing agreements between agencies and their vendors, where the agency does not have to create individual BPOs for each shipment. Agencies procure goods and/or services during a specified time period and the vendor creates invoices within the BPO’s service start and end dates or within a pre-determined grace period.
Note: If an agency does not issue Blanket POs, functionality associated with BPOs is not available in the Collector module for that agency.
A credit memo is a payment made to the agency for a returned good or service already invoiced. The Collector module’s credit memo functionality is the same as invoices. Unless otherwise stated, invoice functionality in this chapter applies to all credit memo types; PO, Non PO/BPO-Based and BPO credit memos.
Note: If an agency does not allow credit memos, functionality associated with credit memos is not available in the Collector module for that agency.