Creating a Blanket PO Invoice

You can create a Blanket PO Invoice when you click the Create Invoice button on the Closed or Open Blanket POs page.

To create a Blanket PO invoice, you must have Create/Edit Invoices permission added to the role. Notify your administrator if you need these permissions.

Note: Custom fields display on the invoice, if uploaded on the BPO. An agency may require that the vendor include information in a custom field.

To create an invoice:

1. Click a Blanket PO link to open the Blanket PO. IPP displays the Blanket Purchase Order.

2. Click Create Invoice on the blanket PO to open a new invoice page.
3. Required. Type the invoice number in the Invoice Number field.
4. Select the Inv Line #s by clicking the check boxes.
5. Type the Invoice Date From and To for each selected Inv Line #.

• • Type the Invoice Date From using the format: MM/DD/YYYY.

  • Type the Invoice Date To using the format: MM/DD/YYYY.

6. Change the QTY field if desired. For example, if the quantity is 100, changed to 75.00.
7. Required. Enter comments in the Comments field.
8. Click Submit.

If the invoice is successfully submitted, IPP displays a message and the invoice moves to the Invoices Pending Approval page.

Note: If your company’s Collector Administrator configured a submission time delay, your submitted invoice remains in a Pending Submission state until the time elapses. While in the time delay, the invoice is available for review, editing, and voiding. You can also upload attachments. When the time elapses, IPP submits the invoice to the agency.

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