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IPP supports several methods to provide electronic invoices to agencies. Invoice data is entered online using a blank invoice presentation, invoices may be 'flipped" from an open PO or BPO, or copied from an existing invoice. The Collector user is responsible for entering valid invoice numbers when they use IPP. Collector users can also upload Invoices to IPP using the eFile upload function.
Permissions:
To view the tab, bar, Get Status, PO Batches, or create invoices from a PO, the Collector user must have permission added to their role. See the Collector Administrator if you do not have these permissions.
For detailed steps on creating invoices, see the Related Procedures links on the bottom of this help page.
Creating an invoice from a PO is also called "flipping" an invoice. This is the preferred and most accurate method for creating an invoice. IPP populates the invoice with the information from the PO lines submitted by the agency. All the line items from the PO are available on the invoice or credit memo.
IPP supports both PO and non-PO based standard invoice forms that are used by all IPP agencies. Invoice validations rules may vary across agencies; however, the IPP agency support group encourages agencies to work within best practice standards. For example, apply standard rules to Invoice Date validation across all agencies to minimize upload exceptions.
A vendor may receive a Dollar Only PO from an agency. The vendor can use the PO to create a Dollar Only invoice. The vendor selects the line item to create the invoice. If the vendor wants to invoice a partial quantity, the vendor changes the QTY field to the partial quantity and the Extended Price updates automatically.
Use the Blank Form method when the Collector user does not have a PO to create an Invoice from.