Get Invoice Status

Get Invoice Status Page

The Get Invoice Status page displays invoices by status. Click the Get Status button from the Invoices tab.

To view the Invoice tab, Invoice Status sidebar, or create invoices from a purchase order, the Collector user must have Create/Edit Invoices permission added to the Create/Edit Invoices role. See the Collector Administrator if you do not have these permissions.

Use the Get Invoice Status link on the Home page to see the status of your invoices.

Status	Description
Draft	You can edit or void draft invoices before they are submitted.
Pending Submission	Invoices in this status were submitted and passed validation but are temporarily delayed before being submitted to the agency. The amount of delay is set by the Collector Administrator.
Pending Approval	These invoices were received by the agency but are not yet approved.
Approved to Pay	These invoices were approved to pay but a payment date is not set.
Scheduled to Pay	These invoices met all the requirements and are scheduled to be paid.
Paid	The vendor has received the funds. You can request remittance information at any time.
Paid Returned	The invoice was paid but the payment was returned from the vendor's bank.
SAM Expired	SAM (System Award Management) - the vendor's contract with SAM has expired and requires renewal before the vendor is paid by the agency.
In Exception	These invoices failed validation or tolerance rules defined by the agency and require correction.
Rejected	These invoices were rejected by the agency and returned to the vendor. The vendor can make the required changes and resubmit the invoice.
Denied	These invoices were denied by the agency and cannot be resubmitted.
Voided	These invoices were voided by the agency.
eFile Status	Displays the status of eFile uploads.

Status

Description

Draft

You can edit or void draft invoices before they are submitted.

Pending Submission

Invoices in this status were submitted and passed validation but are temporarily delayed before being submitted to the agency. The amount of delay is set by the Collector Administrator.

Pending Approval

These invoices were received by the agency but are not yet approved.

Approved to Pay

These invoices were approved to pay but a payment date is not set.

Scheduled to Pay

These invoices met all the requirements and are scheduled to be paid.

Paid

The vendor has received the funds. You can request remittance information at any time.

Paid Returned

The invoice was paid but the payment was returned from the vendor's bank.

SAM Expired

SAM (System Award Management) - the vendor's contract with SAM has expired and requires renewal before the vendor is paid by the agency.

In Exception

These invoices failed validation or tolerance rules defined by the agency and require correction.

Rejected

These invoices were rejected by the agency and returned to the vendor. The vendor can make the required changes and resubmit the invoice.

Denied

These invoices were denied by the agency and cannot be resubmitted.

Voided

These invoices were voided by the agency.

eFile Status

Displays the status of eFile uploads.

The information in the following table describes the Get Invoice Status filter dialog. The search criteria and results are retained for the duration of your session.

Field Name	Description
Agency	Enter the agency name.
Issue Date	Select an issue date from the list: All Within This Month Since Last Month Since Last 2 Months Since Last 3 Months
Due Date	Select a due date from the list: All Within This Month Since Last Month Since Last 2 Months Since Last 3 Months
Amount	Enter a range of amounts for the invoice. The lesser amount in the From field and the greater amount in the To field.
Invoice Type	Select an invoice type from the list: All Credit Memo Standard

Field Name

Description

Agency

Enter the agency name.

Issue Date

Select an issue date from the list: