Purchase Order Detail Page

The fields on the Purchase Order detail page display data supplied by the agency (Disburser) in the PO Upload file.

To view the purchase order detail page:

From the Purchasing tab, click Purchase Orders.

From Browse Suppliers, click a letter to refine your search, and Change Date Range as needed. IPP displays a list of POs.
IPP retains your search criteria for the duration of the session.

Click the link in the PO # column to open the purchase order. IPP displays the purchase order details.

Field Name	Description
PO number and revision number	Number identifying the PO and the most recent version.
Hold Flag	"H" next to the PO number indicates the agency has placed a HOLD on the PO
Supplementary PIID	Number identifying document version or revision number associated with Procurement Instrument Identifier (PIID)
Issuing Office	Office address of the agency that issued the PO
ALC #	Agency Location Code (ALC) associated with the PO
Bill To	Billing name and address of the agency
Supplier	Name, address, and (if applicable) XMVL UEI; XMVL DUNS/XMVL DUNS+4. If the vendor is an AOC (assignment of claims) vendor, IPP displays a link to the AOC information.
Custom Fields	Up to six Header Custom Field labels, if configured and named by the Disburser Administrator, contain values from the PO upload. Custom fields appear above the Business Unit, Cost Center, and Department ID information.
Business Unit Cost Center Department ID	Business Unit, Cost Center, and Department ID codes, if supplied
Right side of PO Detail page
PO Date	Date the agency approved or issued the PO. This date is not the same as the Creation Date, which represents the date when the PO was created in the agency ERP system.
Order Number	Number assigned to the PO by the agency
Contract No	Contract number associated with the purchase order
Subject to	Terms and conditions of the contract
Buyer Contact, Phone, Email	Name of the buyer at the agency, phone number, and email address.
Contracting Officer (CO) Phone Email	Name of the agency's contracting officer, phone number, and email address.
CO Representative Phone Email	Name of the agency's contracting officer representative, along phone number and email address
Appropriations Data	Number of the appropriation law associated with the PO
FOB (Freight on Board) Point	PO FOB terms
Place of Inspection	Inspection site for goods
Acceptance	Place of acceptance of goods or services
Deliver on or before	If Multiple Due Date flag is set to Y in the PO upload file, IPP displays "See Individual Items". (Due date appears in the Schedule Details for each entry). If Multiple Due Date flag is set to N in the PO upload file, IPP displays a single Due Date, which applies to all Schedule entries.
Payment Terms	Order's payment terms, established by the agency, such as Net 30 days
PO Freight Limit	Maximum allowable cost for freight.
Total Amount	Total value of the PO and if applicable, the amount remaining to be invoiced
Currency	Currency of the purchase order. The currency must be the same across all PO lines
Purchase Order Line Items
Line No	Line number of the item.
Revision #	Revision number of the line item
Item Code	Item ID assigned in Agency purchasing system
Description	Description of the item. When the invoice is created from this PO, this is the default value. The Disburser Administration can prevent the vendor from changing it, using the Invoice Edit Rules feature.
CLIN	Contract Line Item Number A CLIN captures information about the procurement item(s) or service(s) in the contract
Subline	Subline number of the item supplied by the agency. A subline number identifies a PO line item as being a deliverable subline item.
Quantity	Number of allowable items to order (and remaining quantity, if applicable) Note: If this is a “Dollar Only” PO, displays no value regardless of entry in the PO file.
Unit Price	Price associated with each line item Note: If this is a “Dollar Only” PO, displays no value regardless of entry in the PO file.
Unit of Measure (Type)	Unit of measure (UOM) of the line item, such as "each" or "hours". In parenthesis, displays unit of measure type, G (goods) or (S) services.
Extended Price	Monetary total (Quantity x Unit Price) of the items (and remaining amount, if applicable) Note: The line item shows either the unit price from the schedule level, if they are all the same, or a “*” indicating that you must view the schedule if any are different.
Schedule	Click the link to access the schedules associated with each PO line
Sub-total	Sum of all lines (and remaining amount, if displayed)
Total Freight	Cost of the freight
Total Misc.	The total allowed Miscellaneous charges included in the PO presentation from the agency’s ERP
Total Taxes	Total tax amount on the purchase order
Grand Total	Sum of all totals (and remaining amount, if applicable)
Comments	Any comments entered upon upload of the PO
Void/Closed Comments	If PO is in a void, closed or reopened from a closed status, IPP displays the last comments entered by Disburser user

Field Name

Description

PO number and revision number

Number identifying the PO and the most recent version.

Hold Flag

"H" next to the PO number indicates the agency has placed a HOLD on the PO

Supplementary PIID

Number identifying document version or revision number associated with Procurement Instrument Identifier (PIID)

Issuing Office

Office address of the agency that issued the PO

ALC #

Agency Location Code (ALC) associated with the PO

Bill To

Billing name and address of the agency

Supplier

Name, address, and (if applicable) XMVL UEI; XMVL DUNS/XMVL DUNS+4.

If the vendor is an AOC (assignment of claims) vendor, IPP displays a link to the AOC information.

Custom Fields

Up to six Header Custom Field labels, if configured and named by the Disburser Administrator, contain values from the PO upload.

Custom fields appear above the Business Unit, Cost Center, and Department ID information.

Business Unit
Cost Center

Department ID

Business Unit, Cost Center, and Department ID codes, if supplied

Right side of PO Detail page

PO Date

Date the agency approved or issued the PO. This date is not the same as the Creation Date, which represents the date when the PO was created in the agency ERP system.

Order Number

Number assigned to the PO by the agency

Contract No

Contract number associated with the purchase order

Subject to

Terms and conditions of the contract

Buyer Contact, Phone, Email

Name of the buyer at the agency, phone number, and email address.

Contracting Officer (CO)

Phone

Name of the agency's contracting officer, phone number, and email address.

CO Representative
Phone
Email

Name of the agency's contracting officer representative, along phone number and email address

Appropriations Data

Number of the appropriation law associated with the PO

FOB (Freight on Board) Point

PO FOB terms

Place of Inspection

Inspection site for goods

Acceptance

Place of acceptance of goods or services

Deliver on or before

If Multiple Due Date flag is set to Y in the PO upload file, IPP displays "See Individual Items". (Due date appears in the Schedule Details for each entry).

If Multiple Due Date flag is set to N in the PO upload file, IPP displays a single Due Date, which applies to all Schedule entries.

Payment Terms

Order's payment terms, established by the agency, such as Net 30 days

PO Freight Limit

Maximum allowable cost for freight.

Total Amount

Total value of the PO and if applicable, the amount remaining to be invoiced

Currency

Currency of the purchase order. The currency must be the same across all PO lines

Purchase Order Line Items

Line No

Line number of the item.

Revision #

Revision number of the line item

Item Code

Item ID assigned in Agency purchasing system

Description

Description of the item. When the invoice is created from this PO, this is the default value. The Disburser Administration can prevent the vendor from changing it, using the Invoice Edit Rules feature.

CLIN

Contract Line Item Number A CLIN captures information about the procurement item(s) or service(s) in the contract

Subline

Subline number of the item supplied by the agency. A subline number identifies a PO line item as being a deliverable subline item.

Quantity

Number of allowable items to order (and remaining quantity, if applicable)

Note: If this is a “Dollar Only” PO, displays no value regardless of entry in the PO file.

Unit Price

Price associated with each line item

Note: If this is a “Dollar Only” PO, displays no value regardless of entry in the PO file.

Unit of Measure (Type)

Unit of measure (UOM) of the line item, such as "each" or "hours". In parenthesis, displays unit of measure type, G (goods) or (S) services.

Extended Price

Monetary total (Quantity x Unit Price) of the items (and remaining amount, if applicable)

Note: The line item shows either the unit price from the schedule level, if they are all the same, or a “*” indicating that you must view the schedule if any are different.

Schedule

Click the link to access the schedules associated with each PO line

Sub-total

Sum of all lines (and remaining amount, if displayed)

Total Freight

Cost of the freight

Total Misc.

The total allowed Miscellaneous charges included in the PO presentation from the agency’s ERP

Total Taxes

Total tax amount on the purchase order

Grand Total

Sum of all totals (and remaining amount, if applicable)