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You can add multiple attachments to a BPO as long as your agency allows BPO attachments and your Disburser Administrator assigns the Purchase Order – Add/Delete Attachment to one of your roles. The Disburser Administrator also configures the file type and number of allowable attachments. The attachments can include specifications for the items on the BPO that you want the vendor to apply, contract information, or other information related to the Purchase Order.
IPP allows attachments up to approximately 10 MBs per attachment.
To add attachments to an invoice:
From the Blanket POs tab, click the Open Blanket POs sub-tab
Click Browse Suppliers to access a list of open Blanket POs
Click the PO # you want to open.
From the PO Summary tab, click Attachments to open the Select New Attachments page.
Click Browse to search for the file that you want to attach to the PO.
Select the file. The formats must be .pdf, .doc, .docx, xls.
Enter an alias for the file, optional.
Click Attach.
Once the attachment to a Blanket PO is no longer needed or has been saved locally, you can delete it from the PO.
To delete a PO attachment:
From the Blanket POs tab, click the Open Blanket POs sub-tab
Click Browse Suppliers to access a list of open Blanket POs. Note: IPP retains your search criteria for the duration of the session.
Click a Blanket PO link with an attachment paperclip to open the Blanket PO Summary page.
Click Attachments.
From the Attachments List, click Delete in the same row as the attachment that you want to delete.
IPP removes the attachment from the Attachments List section and the Actions column displays Deleted.