Purchase Order Search Feature

The Purchasing Search page is an extended search, which allows you to search for a particular PO, using specific criteria. IPP retains your search criteria for the duration of the session. The Search feature also allows you to export the search results to a spreadsheet.

Your view permissions, group assignment, and ALC permissions limit your view of POs.

To search for a particular PO:

1. From the Purchasing tab, click the Search sub-tab.     

2. In the Document # field, enter all or the start of the PO number.

3. In the Contract # field, enter all or the start of the contract number.

4. In the ALC-Payer Name field, select All or select one or more ALC numbers from the list.

5. In the Vendor ID field, enter all or part of the vendor number. Use the % sign as a wildcard.

6. In the Supplier Name Like field, type all or part of the supplier name, if known.

7. From Dates select a date type and then use the calendar icon to select a From date and to date:

• All

• Issue Date

• Due Date

8. Select a status from the Status list:

• Open

• Closed

• Exception

• Voided

9. Select On Hold to retrieve POs on hold that match any of the other entered search criteria For example, to search for all "Open" POs on hold, select Open from the Status list and then select the On Hold check box.

10. In the Amounts field, enter a range of PO amounts in the From and to fields.

11. Click Search to return the search data; or click Reset to remove the search criteria you entered.

12. From the search results page, click Export to save the search results to a spreadsheet.

Related Topics