PO Related Documents

From the PO Related Documents page, you can view any documents related to a PO. Viewing invoices and/or payments from the Related Documents page is limited to your ALCs, View permission, and associated groups.

Once a PO novates, the original vendor loses access to the PO and can only view Related Documents up to the point of novation. The new vendor can only view related documents that apply to them after the novation occurs. Novations allow an agency to change the responsibility of a PO from one vendor to another through a PO upload.

Field Name	Description
PO #	Click to access the PO detail page
Supplier	Name of the supplier (vendor) providing the goods or services on the PO. Click to view the supplier form
Date Range	PO date range
Invoices and Credit Memos
CM (Credit Memo)	CM next to a number in the Invoice # column if the document is a credit memo
Invoice #	Number assigned to the invoice or credit memo by the vendor or Self-Service Disburser user
PO #	Number assigned to the PO by the agency
Invoice Date	Date of the invoice or credit memo was created
Due Date	Date payment is due on the invoice IPP bases the date the invoice payment is due on the payment terms of the PO.
Status	Status of the invoice, such as Received, Entry Exception, Denied, Rejected, Draft
Amount	Dollar amount of the invoice or credit memo
Document Source	Defaults to "Original"
Rejected and Voided Invoices History (Displays invoices that were rejected/voided but are no longer in that state)
CM	CM next to a number in the Invoice # column if the document is a credit memo
Invoice #	Number assigned to the invoice or credit memo by the vendor or Self-Service Disburser user
PO/Blanket PO #	PO/Blanket PO number. Click the link to view details.
Invoice Date	Date the invoice was created
Due Date	Date payment is due on the invoice IPP bases the date the invoice payment is due on the payment terms of the PO.
Status	One of the following statuses: Rejected – Agency did not approve the invoice; invoice returned to the vendor Voided – Agency cancelled the draft invoice
Amount	Dollar amount of the invoice or credit memo
Document Source	Defaults to "Original"
Payments
Payment Type	Automated Clearing House (ACH), check, or wire transfer, which indicates a payment made using one of the payment types: ACH, check or wire Click the link to view the payment page.
Payment Type Reference #	Displays the reference number of the payment type. ACH Trace # Check serial # IMAD # (wire) Click to view the Payment Detail page
Payer Name	Name of the paying disburser
Issue Date	Date the payment was issued
Returned Date	Not supported
Status	Displays the status of the payment. The statuses includes: Settled - Paid in full by the U.S. Treasury or disbursing agent Reduced – Payment is reduced by the U.S. Treasury or disbursing agent Canceled Offset – Payment is canceled and then the amount is offset by the debt owed to the Federal Government Returned – Payment is returned by the bank for incorrect routing or account number
Amount	Dollar amount of the payment
Reason	Not supported