Mapping a Customer ID

The Customer ID Mapping page allows you to add and remove Customer ID to ALC map entries. The Customer ID is the number your ERP or other accounting system uses to uniquely identify an agency and the ALC is a unique eight digit number created by the Treasury to identify Federal agencies. You must map Customer IDs to ALCs to use eFile uploads and to support non-PO based invoice processing.

To help vendors automate the matching of downloaded data to their ERP systems, the vendor-assigned Customer ID field is included in the PO Batch Download (XML), Remittance Download (CSV), and EDI 850 PO Batch Download.

You can assign the same Customer ID to multiple ALCs, but if you are exclusively submitting non-PO based invoices, assign a unique Customer ID to each ALC. This ensures submitted non-PO base invoices match to the correct ALC.

Once an agency establishes a relationship with your IPP Collector account, the agency’s ALCs are available from My Agencies > Agency Information and Customer ID Mapping pages.

To assign a customer ID mapping:

1. From the Home page, in the Quick Links area, click Agency Directory. The Agency Directory - My Agencies page appears.
2. In the row of the agency where you want to add an ID, click View. IPP displays the Agency Information page.
3. In the Customer ID Map section, click Edit. IPP displays the Customer ID Mapping page.
4. In the New Map Entries section, do the following:

   • In the Customer ID (Required) field, enter a customer ID, up to 80 characters. Note: The Customer ID is the number your ERP or other system uses to uniquely identify the customer. The Customer ID entry must equate to the agency value in your ERP system.

   • In the Available ALCs section, select an ALC to associate with the Customer ID.

   • Click Add.

TIPS:

• • To add multiple ALCs at the same time, hold down the Ctrl key during selection.

  • If you do not know the ALC, you can:

  • • On the Payments tab, view a payment from the desired agency. The ALC is located above the Pay To display.

    • Contact IPP Customer Service.

  • To remove an ALC from the list, in the Selected ALCs area, select the ALC, and then click Remove.

5. Click Save.

To remove a customer ID mapping:

1. On the Home page, in the Quick Links section, click Agency Directory. The Agency Directory - My Agencies page appears.
2. In the Agency column, click the link for the agency. The Agency Information page appears.
3. In the Customer ID Map section, click Edit.
4. In the Existing Map Entries section, select the Remove check box for the Custom ID you want to remove.
5. Click Remove. The page refreshes and the ALC is now available from the New Map Entries section.

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