Viewing Closed POs

The Closed PO Summary page lists fufilled PO. Once a POis closed, invoices cannot be submitted against it. Unlike open POs, there is no access to the Create Invoice and Create Credit Memo actions, but there is access to the following.

PO information:

The agency’s name, billing and shipping information
Your company’s name and address information
Buyer and Contracting Officer information
PO number, PO Date, Payment Terms, Line items and Schedules

Associated pages:

Related Documents – Access to the POs, invoices, and payments
Header Changes – Displays basic revision information (Available only if modifications to the PO exist)
History –Access to the PO’s audit trail
Schedules – Access to the PO Schedule Detail page

Actions:

Print – Print the PO and the PO schedule.

Permissions

To view the Orders tab, Order Status bar, Get Status, PO Batches, or create invoices from a PO, the user must have Create/Edit Invoices permission added to the Create/Edit Invoices role. See the Collector Administrator if you do not have this permission.

Add Filters

Use to limit the amount of closed purchase orders that appear. IPP saves this search criteria for the duration of the session.

The information in the following table explains the Closed Orders page.

Field Name	Description
PO #	A unique number assigned to the PO by the agency
Terms	Payment terms for the PO Payment terms indicate the number of days the net payment is due. It can also include a cash discount percentage and the number of days the cash discount applies. Example payment terms are: • Net 30 • 1% Disc 10 Days, Net 20 Days Note: Depending on your Display Preferences, this column can display Terms, Location (City), or Vendor ID.
Invoice #	If an invoice does not exist for the PO, IPP displays a blank field. If one invoice exists for the PO, IPP displays the invoice number. If more than one invoice exists for the PO, the text Multiple… appears. Click the Multiple… link to display the Related Documents page, which lists all the POs associated invoices and payments.
Agency	The POs creator Click the agency name link to display the Agency Information page.
Amount	The POs total monetary value
Issue Date	The agency’s approval date for the PO