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When a PO is on hold, IPP prevents any type of invoicing or credit memo activity through the Collector module or Self-Service feature. Your agency can place a PO on Hold through an order upload by placing a “Y” in the Hold Status field, or you can update the PO on the PO Summary page.
To ensure the Disburser user receives Hold notifications, select PO Hold Notification in Preferences. IPP only sends the notification to users who have access to the ALC the PO is tied to and to users who have View PO permission.
To place a hold on a PO:
Click the Purchasing tab, and then click the Purchase Orders sub-tab.
Click a Browse Suppliers letter to limit the results and/or select a date range from the Change Date Range list. IPP retains your search criteria for the duration of the session.
From the Purchase Order summary page, select the PO to place on hold and click Hold in the Action column. IPP displays a confirmation message.
In the Enter Comments box, enter a reason for the hold (up to 1000 alphanumeric characters) and then click Submit. IPP returns to the Purchase Order summary page. IPP displays an H symbol next to the PO number on the summary pages to indicate the PO is on hold.
Click the PO# link to open the PO. IPP displays an H symbol next to the PO number on the detail pages to indicate the PO is on hold.
IPP records the Hold comments in the Audit Trail along with the User name, date and time. To view the Audit Trail, click History from the Purchase Order detail page.