Blanket POs

BPOs are a type of purchase order used for long-term purchasing agreements between an agency and a vendor. Goods or services are procured during this time period (called service start and end dates) without the agency having to create individual purchase orders for each purchase.

The invoices for the BPO must be within the BPOs service start and end dates, although the agreement can include a grace period, during which time the vendor can continue to send invoices.

Open Blanket POs

The Open Blanket PO Summary page lists all open BPOs filtered by your view permissions and your associated ALCs and Group assignment.

If there are documents attached to a BPO, IPP displays a paper clip icon next to the BPO#. The paper clip icon remains even after you delete an attachment.

Closed Blanket POs

The Closed Blanket POs Summary page lists all closed BPOs. You can sort each column by clicking the column heading.

Blanket Open or Closed PO Summary

Field Name	Description
ALC (Agency Location Code)	Agency Location Code (ALC) of the agency that created the BPO
Supplier	Name of the vendor who is providing goods or services to the agency
Invoiced	Check mark appears if the BPO has associated invoices
Blanket PO #	Number assigned to the BPO by the agency Click to view the open BPO Detail page. IPP signifies the PO attachment by a paper clip icon before the BPO number.
Status	Status of Open BPOs: Open – BPO is available for invoicing Exception – BPO is in exception status and must be corrected Status of Closed BPOs: Closed - BPO is closed and no more invoices can be accepted Void - BPO is voided
Issued Date	Date the agency approved or issued the BPO. This date is not the same as the Creation Date, which represents the date when the BPO was created in the agency ERP system.
Service Start Date	Date the BPO begins to cover the delivery of goods/services and the invoicing of them
Service Expiration Date	Date the Blanket PO completes covering the delivery of goods/services and the invoicing of them
Grace Period	Number of days during which invoicing can occur outside the Service Start and End dates. Does not apply to government Blanket POs.
Blanket PO Amount	Total amount of the Blanket PO.
Remaining Amount	Total value that is available for invoicing