eFile Compression File Parameters

eFile functionality allows Collector users to upload a single eFile or an eFile with multiple attachment files. The latter requires a compressed file, where IPP supports RAR and ZIP formats. IPP does not provide the WINRAR compression format. If you have WINRAR on your computer, you can use this format to upload eFiles.

A compressed file contains one XML eFile, where the eFile contains one or more invoice or credit memo records. The compressed file can also contain file attachments for each invoice or credit memo in the eFile. The total size of a compressed file cannot exceed approximately 10 MBs.

Note: A Collector Administrator must configure compressed file parameters prior to uploading compressed files.

The information in the following table describes the fields for the eFile Compressed File Parameters.

Field Name

Description

File Prefix

Prefixes are case sensitive.

Valid characters are all alphanumeric characters and a dash (-), underscore (_), and a period (.).

File Suffix

Select the file type for the attachment. Suffixes are case sensitive:

·        XML (default)

·        xml

·    CSV (not supported)

·   csv (not supported)

A suffix is required only if uploading compressed files through eFile.

Note

Ensure attachment does not have the same prefix AND suffix as invoice file. You must uniquely identify the file to avoid file upload errors.

To set the eFile Compression Parameters:

  1. From the Admin tab, click the System Preferences link.

  2. Click the eFile Compressed File Parameters link.

  3. In the File Prefix box, type the prefix for the invoice/credit memo file. Only required if you are uploading a compressed file.

  4. From the File Suffix box, select a suffix from the following: XML (Default) or xml. Only required if you are uploading a compressed file.

  5. Click OK, or click Cancel to return to the previous page.

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