Notification Schedules

The Notification Schedules section provides a list of messages that IPP sends to Disburser users concerning various activities in IPP that affect them. This can include purchase order revisions, invoice approval or rejection, novations, and payments. The agency’s Disburser Administrator determines the messages that Disburser users receive or, if Workflow is enabled for the agency, IPP automatically assigns Disburser users a default notification containing multiple Workflow Routing Action notifications.

Invoice Activity - Default notification assignment for Workflow users

A set of invoice notifications automatically assigned to Workflow Disburser users. IPP sends one of the Invoice Activity notification when an invoice/credit memo needs approval or confirmation, or when it requires edits.

The information on the table below describes the Notification types sent to a Disburser user with the appropriate permissions.

Notification Name	Description
Integration	IPP sends this notification to subscribed Disburser Administrators and Disburser users when a file load task completes. Note: Cannot be scheduled to run Immediately.
Invoice Edit	IPP sends this notification when an invoice/credit memo is routed to a Disburse user for Workflow edits.
Invoice Confirm	IPP sends this notification when an invoice/credit memo is routed to a Disburser user for Workflow confirmation.
Invoice Approval	IPP sends this notification when an invoice/credit memo is routed to a Disburser user for Workflow approval.
Invoice Exception Notification	IPP sends this notification when an invoice/credit memo goes into exception after submission.
Invoice Post Timeout Notification	IPP sends this notification when an invoice was posted to the agency ERP system but did not receive any action in IPP by the number of days set by the Disburser Administrator.
Invoice Rejected/Denied Notification	IPP sends this notification to subscribed Disburser users, who have been assigned a vendor created invoice/credit memo via Workflow that has been rejected or denied. Invoice status changes to rejected or denied can occur in any of the following ways: 1. In the agency ERP system then sent to IPP through an invoice status upload (IVS) 2. via Workflow and 3. through a Status Maintenance update.
PO Change-Invoice Overage	IPP sends this notification if the newly modified PO/BPO amount is less than the invoiced amount already known to IPP.
PO in Exception Notification	IPP sends this notification when the purchase order goes into exception.
PO Novation Notification	IPP sends this notification if there has been a successful PO novation.
PO on Hold or Changed to Closed has Invoice(s) in Process	IPP sends this notification if the Disburser user has closed a PO/BPO when there are still invoices/credit memos in process, or when a PO/BPO in placed on Hold and invoices/credit memos are in process.
Self-Service Invoice Rejected/Denied Notification	IPP sends this notification to subscribed Disburser users, who created or were assigned a Self-Service invoice/credit memo via Workflow that has been rejected or denied. Invoice status changes to rejected or denied can occur in any of the following ways: 1. In the agency ERP system then sent to IPP through an invoice status upload (IVS) 2. via Workflow and 3. through a Status Maintenance update. Note: Only if Self-Service is enabled.