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You can make changes to the contract details, if the Disburser user has the appropriate permissions.
To change the contract final payment date, you must have Final Payment Date permission associated with your role. You cannot enter a final payment date if:
There are open PO/BPOs on a contract
There are open active invoices or credit memos associated with the contract
The date occurs before the most recent invoice e-receipt date for Non-PO based invoices
To put a hold on the purging of the contract related documents, such as POs, BPOs, invoices, and credit memos, the you must have the Purge Date Hold permission associated with your role and must be a Disburser Administrator.
To update contract details:
From the Purchasing tab, click the Contracts sub-tab.
Enter any of the following search criteria:
Contract Number - Enter the contract number or starting characters.
ALC-Payer Name - Select a specific ALC or ALL.
Supplier - Enter supplier name.
Vendor ID - Enter vendor ID.
SetID - Enter all or starting characters.
Purge Date From - To - IPP defaults to last 30 days. Click the calendar icon to select different dates or enter the dates in MM/DD/YYYY order. Clear the Purge Date fields if the contract you are searching for does not contain purge dates.
Click Search. IPP displays all contract numbers that match your search criteria.
Click the Edit link in the Action column to open the contract details.
Do any of the following:
Final Payment Date - Enter a new final payment date in the format MM/DD/YYYY or click the calendar icon and select a date. The Final Payment Date must be later than the creation date of the most recent PO for this contract.
Hold Purge - Select this check box to put a hold on a purge.
Hold Reason - If you selected the Hold Purge check box, you must select a reason from one of the following: Contract is under litigation or appeal or Other.
Hold Comment - If you selected "Other" as the Hold Reason, you must enter a comment, up to 500 alphanumeric characters.
Click Save.